> ## Documentation Index
> Fetch the complete documentation index at: https://docs.openwhispr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Billing for a team

> How a workspace pays for OpenWhispr, who can change it, and how it relates to your personal plan.

A workspace has its own plan and its own bill, separate from anyone's personal
subscription. One person — the workspace **owner** — pays for it, and everyone
with a seat gets the paid features through that.

Open **Settings** and choose **Workspace** under **Account** to see it.

## Personal plan vs workspace plan

These are two different things and it's worth being clear which one you're
looking at.

|                     | Personal plan       | Workspace plan          |
| ------------------- | ------------------- | ----------------------- |
| Who pays            | You                 | The workspace owner     |
| Where you manage it | **Plans & Billing** | **Workspace**           |
| What it covers      | Just you            | Everyone holding a seat |
| Priced              | Per person          | Per seat                |

**You only need one of them.** If your workspace gives you a paid seat, your
personal plan can sit on Free and you still get the paid features — the
**Plans & Billing** section will say so, showing your personal plan as Free with
your paid access provided by the workspace.

## Starting a workspace subscription

New workspaces begin on the Free plan. Team spaces and shared notes need a paid
workspace plan, so the first thing an owner does is start one:

<Steps>
  <Step title="Open the workspace">
    **Settings** → **Workspace** under **Account**.
  </Step>

  <Step title="Start the subscription">
    Choose **Start subscription** and pick how many seats you need. The button
    tells you what you're buying — *Start Business with 5 seats*, for example.
  </Step>

  <Step title="Pay at Stripe">
    Checkout opens at Stripe. Business is \$20/user/month or \$200/user/year.
  </Step>
</Steps>

Afterwards, **Manage in Stripe** on the same screen opens the workspace's
billing page — card, invoices and cancellation, exactly like a personal
subscription but owned by the workspace.

## Only the owner can change it

Admins can manage members, roles and team spaces. **Billing is owner-only** — if
you're an admin rather than the owner, the workspace billing card tells you so
and there's nothing to click. That's deliberate: one payer, one card, no
surprises for whoever's name is on it.

## FAQ

<AccordionGroup>
  <Accordion title="I'm already paying for Pro personally and my team just gave me a seat. Am I paying twice?">
    Possibly — the two subscriptions are independent, so nothing cancels your
    personal one automatically. If your workspace seat covers what you need,
    [cancel the personal subscription](/help/account/cancel-your-subscription).
    If you've just been double-billed for a period, ask us and we'll refund it.
  </Accordion>

  <Accordion title="Can a workspace pay annually?">
    Yes — \$200/user/year rather than \$20/user/month. Choose annual at checkout,
    or switch later from the workspace's billing page.
  </Accordion>

  <Accordion title="What happens to the workspace if the owner leaves the company?">
    Ownership can be transferred to another member — see
    [Transferring or deleting a workspace](/help/account/transfer-or-delete-a-workspace).
    Do it before their account goes away.
  </Accordion>
</AccordionGroup>

<Snippet file="still-need-help.mdx" />

## Related

* [Seats — adding, removing and what counts](/help/account/seats)
* [Why can't I manage billing?](/help/account/who-pays-for-my-plan)
* [Plans and limits](/help/plans-and-limits)