> ## Documentation Index
> Fetch the complete documentation index at: https://docs.openwhispr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Organise notes with folders

> Create folders, move notes between them, and understand the folders OpenWhispr makes for you.

Every note lives in a folder, and folders live inside a space. Your **Personal**
space is private to you; if your team uses team spaces, those appear separately.

## Creating and using folders

Create a folder from the sidebar, then drag notes into it. A note can be moved
between folders freely, and folders can be renamed whenever you like.

Two rules worth knowing before you reorganise:

* **Default folders can't be changed or deleted.** OpenWhispr creates a few for
  itself — **Meetings** is where meeting recordings land, and audio fetched from
  a URL goes to **Videos**. The app will tell you: *"Default folders cannot be
  changed."*
* **Folder names must be unique** within their space. A repeat gives you
  *"A folder with that name already exists."*

## Where things get filed automatically

| What you did                 | Where it lands          |
| ---------------------------- | ----------------------- |
| Recorded a meeting           | **Meetings**            |
| Pasted a URL to transcribe   | **Videos**              |
| Dictated, or uploaded a file | Wherever you're working |

## Folders inside a team space

If you're a member of a team space, its folders sit under **Team spaces** in the
sidebar, separately from your private ones.

<Warning>
  Moving a note or folder **into** a team space is a one-way trip. Everyone in
  that space can then view and edit it, and it can't be moved back out — the app
  warns you before you confirm, and says plainly afterwards:
  *"Notes can't be moved out of a team space."*

  Move a copy rather than the original if you want to keep a private version.
</Warning>

Two more constraints in shared spaces:

* Only the note's **owner** or a **workspace admin** can move it to another
  space.
* Deleting a team space deletes its folders and notes **for everyone**, and
  you'll be asked to type the space's name to confirm.

[Team Spaces & Sharing](/guides/team-spaces) covers roles and membership.

## Mirroring folders to disk

If you'd like your folder structure to exist as real files on your computer,
turn on **Save notes as files** — it writes each note as Markdown, organised by
folder, to a location you choose. See
[export your notes](/help/notes/export-your-notes).

## Related

* [Search your notes](/help/notes/search-your-notes)
* [Export your notes](/help/notes/export-your-notes)
* [Share a note](/help/notes/share-a-note)
* [Team Spaces & Sharing](/guides/team-spaces)

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