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The notes system stores your transcriptions, meeting notes, and manual entries in one place with full-text and semantic search.

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Creating notes

  • From dictation — transcribed text is saved automatically
  • From meetings — meeting transcriptions become notes
  • From the editor — create notes manually with the note editor
  • From the API — create notes programmatically via the REST API

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Folders

Organize notes into custom folders:
  • Drag and drop notes between folders
  • Create folders from the sidebar or via the API
  • Default folders are built in and can’t be deleted
OpenWhispr offers two search modes:
  • Full-text search (FTS5) — keyword matching across all note content, available via Cmd+K
  • Semantic search — meaning-based search powered by local Qdrant vector DB with MiniLM embeddings
The AI agent uses both simultaneously with reciprocal rank fusion for the best results.

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Cloud sync

Notes are stored locally by default. When signed in to OpenWhispr Cloud:
  • Notes sync to the cloud automatically
  • Semantic search works across all devices
  • Local storage is the primary copy — cloud is backup

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AI actions

Apply AI-powered actions to your notes:
  • Clean up and format transcriptions
  • Summarize long meeting notes
  • Create custom processing templates

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Embedded chat

Each note has an embedded chat panel where you can ask questions about the note’s content. The agent has full context of the note you’re viewing.

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Saving as files

Export notes to your local filesystem as Markdown files. The export mirrors your folder hierarchy, so Work > Meeting Notes becomes Work/Meeting Notes.md.