Every note lives in a folder, and folders live inside a space. Your Personal
space is private to you; if your team uses team spaces, those appear separately.
Creating and using folders
Create a folder from the sidebar, then drag notes into it. A note can be moved
between folders freely, and folders can be renamed whenever you like.
Two rules worth knowing before you reorganise:
- Default folders can’t be changed or deleted. OpenWhispr creates a few for
itself — Meetings is where meeting recordings land, and audio fetched from
a URL goes to Videos. The app will tell you: “Default folders cannot be
changed.”
- Folder names must be unique within their space. A repeat gives you
“A folder with that name already exists.”
Where things get filed automatically
Folders inside a team space
If you’re a member of a team space, its folders sit under Team spaces in the
sidebar, separately from your private ones.
Moving a note or folder into a team space is a one-way trip. Everyone in
that space can then view and edit it, and it can’t be moved back out — the app
warns you before you confirm, and says plainly afterwards:
“Notes can’t be moved out of a team space.”Move a copy rather than the original if you want to keep a private version.
- Only the note’s owner or a workspace admin can move it to another
space.
- Deleting a team space deletes its folders and notes for everyone, and
you’ll be asked to type the space’s name to confirm.
Team spaces covers roles and membership.
Mirroring folders to disk
If you’d like your folder structure to exist as real files on your computer,
turn on Save notes as files — it writes each note as Markdown, organised by
folder, to a location you choose. See
export your notes.
