Every note lives in a folder, and folders live inside a space. Your Personal
space is private to you; if your team uses team spaces, those appear separately.
Creating and using folders
Create a folder from the sidebar, then drag notes into it. A note can be moved
between folders freely, and folders can be renamed whenever you like.
Two rules worth knowing before you reorganise:
- Default folders can’t be changed or deleted. OpenWhispr creates a few for
itself — Meetings is where meeting recordings land, and audio fetched from
a URL goes to Videos. The app will tell you: “Default folders cannot be
changed.”
- Folder names must be unique within their space. A repeat gives you
“A folder with that name already exists.”
Where things get filed automatically
Folders inside a team space
If you’re a member of a team space, its folders sit under Team spaces in the
sidebar, separately from your private ones.
Moving a note or folder into a team space is a one-way trip. Everyone in
that space can then view and edit it, and it can’t be moved back out — the app
warns you before you confirm, and says plainly afterwards:
“Notes can’t be moved out of a team space.”Move a copy rather than the original if you want to keep a private version.
- Only the note’s owner or a workspace admin can move it to another
space.
- Deleting a team space deletes its folders and notes for everyone, and
you’ll be asked to type the space’s name to confirm.
Team Spaces & Sharing covers roles and membership.
Mirroring folders to disk
If you’d like your folder structure to exist as real files on your computer,
turn on Save notes as files — it writes each note as Markdown, organised by
folder, to a location you choose. See
export your notes.
