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Use folders to organise notes within a space. Your Personal space is private to you; if your team uses team spaces, those appear separately.

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Creating and using folders

Create a folder from the sidebar, then drag your notes into it. Notes someone has shared with you may have restrictions on moving them. You can rename your folders, except for the default folders described below. Two rules worth knowing before you reorganise:
  • Default folders can’t be changed or deleted. OpenWhispr creates a few for itself — Meetings is where meeting recordings land, and audio fetched from a URL goes to Videos. The app will tell you: “Default folders cannot be changed.”
  • Folder names must be unique within their space. A repeat gives you “A folder with that name already exists.”

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Where things get filed automatically

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Folders inside a team space

If you’re a member of a team space, its folders sit under Team spaces in the sidebar, separately from your private ones.
Moving a note or folder into a team space is a one-way trip. Everyone in that space can then view and edit it, and it can’t be moved back out — the app warns you before you confirm, and says plainly afterwards: “Notes can’t be moved out of a team space.”Move a copy rather than the original if you want to keep a private version.
Two more constraints in shared spaces:
  • Only the note’s owner or a workspace admin can move it to another space.
  • Deleting a team space deletes its folders and notes for everyone, and you’ll be asked to type the space’s name to confirm.
Team spaces covers roles and membership.

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Mirroring folders to disk

If you’d like your folder structure to exist as real files on your computer, turn on Save notes as files — it writes each note as Markdown, organised by folder, to a location you choose. See export your notes.