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A workspace buys a number of seats, and each person who can use OpenWhispr through the workspace holds one. Settings → Workspace under Account shows where you stand, on the Members tab: “4 of 5 seats used.”

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What consumes a seat

  • Every member. Owner, admin or member — by default they all hold a seat.
  • Every invitation you’ve sent that hasn’t been accepted yet. This is the one that surprises people. A pending invite reserves its seat so the person has somewhere to land when they accept. Revoke it, or let it expire, and the seat comes back.
Admins can be given access without a seat. When you invite someone as an admin, you can mark them as admin-only, and they’ll manage the workspace without consuming paid capacity — useful for an IT or ops person who administers OpenWhispr but doesn’t dictate. This is available for the admin role only; regular members always hold a seat.

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Adding seats

If you’re out of capacity, inviting someone fails with a message telling you to add seats first. To add them: open the workspace billing card in Settings → Workspace, and use Add seat. Before it goes through, OpenWhispr shows you the new capacity and the exact Charge today — the change is prorated, so you pay for the rest of the current period rather than a full month. A workspace can hold up to 500 seats. If you need more than that, talk to us about Enterprise.

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Removing seats

Seats are released automatically. Remove a member, revoke a pending invitation, or have someone leave the workspace, and the workspace’s seat count drops to match — you stop paying for capacity you’re not using, without having to remember to adjust anything. Because of that there’s no “remove a seat” button: seats follow the people. What you can’t do is set the number below the seats currently in use — free up the seat first by removing the person, and the count follows.

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FAQ

It updates once Stripe confirms. If it’s still wrong after a few minutes, tell us — that’s a bug worth knowing about.
Pending invitations hold their seat. Revoke any invites that aren’t going to be accepted and the capacity comes straight back.
The unused portion becomes credit on the workspace’s account and comes off the next invoice, rather than going back to the card.
Yes. Seats are per workspace, and each workspace bills for its own.