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Team spaces bring collaboration into the notes sidebar: shared containers of folders and notes that sync between everyone with access, listed under TEAM SPACES. Your Personal space sits under PRIVATE SPACES above them, and stays yours alone — “Only you can see your Personal space.” Access to a team space is granted per space. Add people directly, or add a group — a saved list of workspace members — as a shortcut for everyone in it. Workspace owners and admins can open every space regardless. Team spaces are available to any signed-in workspace, including Free. A paid workspace plan covers cloud transcription and meeting allowances; it is not a gate on collaboration. See billing for a team.

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The pieces

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Creating a team space

Spaces are created from the notes screen: the + button in the sidebar’s TEAM SPACES header (New team space). Workspace owners and admins can create them. The dialog asks for an emoji and a name. Optionally Add people from the workspace roster, and optionally pick existing Groups. Neither is required — you become the space’s first admin, and you can add everyone else later.
There’s no way to create a space from Settings — the Groups tab in Workspace settings manages groups, not spaces.

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A space’s members

Open Settings from the space’s menu in the sidebar. The Members tab lists everyone with access in one place, with a role next to each person:
  • Member reads and writes the space’s folders and notes.
  • Admin also manages members and settings, and can delete the space.
Space admins — and workspace owners and admins, who always count — can Add people from the workspace roster, change a person’s role, or remove them. Each person’s row has one menu: Admin (“Manages people and settings”), Member (“Can view and edit notes”), or Remove. People who have access through a group show a muted badge naming it (via Design); to remove them, change the group instead — “Added through Design. Remove them there.” Below the list, Groups with access shows which groups grant access to this space. Add a group, remove one, or set its Space access to Member or Admin: a group’s admins manage the space only when its access is set to Admin. Removing the last group doesn’t touch the people added directly. The General tab holds the space’s Name and icon — the icon is any emoji from the built-in picker, which is searchable and works the same on every platform — plus Leave space. Space admins also see Delete space there. Deleting asks you to type the space’s name first, and it deletes the space for everyone: members lose access to all of its folders and notes.

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Leaving a space

Any member or admin can leave a space from its settings — “You’ll lose access to this space.” If a group also grants you access, you’re told so: leaving removes only your direct membership, and you keep access until you leave the group too. A space can be left by its last admin; workspace owners and admins can always manage it.

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Groups

Groups are a shortcut, not the only door. Open Settings → Workspace under Account and choose the Groups tab:
  • New group creates one — name it and add members.
  • Each group’s row shows its member count and how many spaces it has access to.
  • Members opens the group’s roster: add or remove people, or Leave group yourself. Changing a group changes every space it’s in.
  • Deleting a group archives it: its members lose any access it granted, but keep any space they were added to directly.

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Inviting someone new

Workspace invitations live in Settings → Workspace under Account, in the Members tab: enter an email and pick a workspace role — Admin (“Manages members and billing”) or Member (“Uses the workspace”). Workspace admins can also type an email that isn’t in the workspace yet into a space’s Add people, and the invitation carries that space with it: on accepting, the invitee lands in the workspace and the space in one step — “You’ll join Sales and Marketing” — and its content syncs down in the background. Inviting from a group’s roster still attaches the group instead.

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Everyday work

  • Drag notes and folders into a space to share them — but know that it’s a one-way move: everyone in the space can then view and edit them, and “Notes can’t be moved out of a team space.” Organise notes with folders covers this rule in full.
  • Everything stays local-first: the on-device database remains the source of truth, and each space syncs in the background — see sync notes across devices.
  • If a teammate’s version of a note arrives while you have unpushed edits, a banner appears — “A newer version of this note exists,” naming the editor when it can (“Edited by …”). Refresh takes their copy; Keep editing stays on yours.

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Losing access

Access is checked on every sync. If you lose access — removed from the space, from a group that granted it, or the group from the space — the space’s synced notes are removed from your device, with a notice that you no longer have access. Anything you changed that never synced isn’t lost: “your unsynced edits were saved as a copy in your Personal space.”

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Sharing a note on the web

Publishing a single note to the web is a separate, per-note feature — an email invitation or a link with a visibility you choose, available to any signed-in account. Share a note covers it. Inside a team space the note’s audience is the space itself: the share dialog shows Everyone in this team space.